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Internships


What is an internship?

An internship is an experiential learning opportunity to gain professional experience and to apply academic learning within a practical setting. It is also a long interview. The employer has several weeks to review the quality of your work and to determine your cultural fit.

Why complete an internship?

  • Solidify your career interests and career path
  • Increase professional connections
  • Develop technical skills
  • Receive academic credit
  • Enhance your resume

JSOM Resources

Fundamentals of the internship search

Learn about job or internship search fundamentals in Business Communications or Professional Development courses offered exclusively to JSOM students

  • Create a targeted resume and outline for a customized cover letter
  • Refine your LinkedIn Profile and other social media
  • Practice an engaging introduction to use when meeting people
  • Research roles, internship programs and employers
  • Learn about timing of recruitment for specific employers, and their preferred method of sourcing candidates
  • Build a strong network in person through events and reach out
  • Learn how to interview effectively, and practice
  • Apply for positions

  • Hands-on experiential learning, applying your academic knowledge in the workplace
  • A supervisor who also acts as a mentor, committed to see you succeed
  • An opportunity to learn about the company leadership and company culture
  • An environment where you are both challenged to learn and supported during the journey
  • Professional development of soft skills in addition to technical
  • A safe work environment at the employer’s office, and the equipment required for you to do the job (Home office and remote working are not approved)

  • When you accept the offer, you are making a commitment to the employer. They are counting on you joining their team.
  • Be professional at all times
  • Arrive on time, understand your role in meetings, on calls, in teams, etc. If unsure, ask.
  • Seek and be open to feedback that will help you improve and succeed

  • Respect and adhere to the JSOM Code of Ethics.
  • While at an employer’s location, you are an ambassador for the University, and your actions should reflect this.
  • Raise any concerns promptly. Seek advice before addressing a difficult conversation./li>
  • Should your internship end prematurely, let the Career Management Center staff know so that any impact can be addressed appropriately

  • Check out advice on recognizing red flags
  • Report any suspicious communications to the Career Management Center for further investigation

  • Completed 24 hours of undergraduate courses, with a minimum of 6 at UTDallas, before registering for the internship class
  • GPA must be 2.0 or higher
  • Has not failed a prior CPT/internship course
  • Is in good standing with the university
  • Note: Accounting students must complete 12+ credit hours of upper level ACCT courses with a 3.0 GPA – check with program advisor for specific classes that will count

  • Internship experience: Related to your major and degree level to provide the best learning experience.
  • Employer: Registered business, does not have any red flags with UTD. Must have an office location where the intern will work – not a home business or remote working.
  • Credit hours: 0, 1, 2 or 3 credit hours.
    • Students can earn up to 6 credit hours per program, if electives are available on degree program.
  • Hours to be worked:
    • >160 hours for 0, 1, 2 credit hours.
    • >240 hours for 3 credit hours.
    • Note: Accounting students – >100 hours for each credit hour.
  • Location: The employer must provide a safe office location, and is responsible for providing the necessary equipment for the role. Virtual/remote/home office working is not approved.
  • Start and end date:
    • The internship hours must be worked within the semester, and cannot be retroactive.
  • Supervisor: Internship must be supervised.

International students on F1-Visas must also meet the CPT requirements for work authorization to be approved.

If you have been in your current position for more than six months, your supervisor must carve out a “Special Project” for you.

This project must be:

  • Related to your major
  • In addition to your current job responsibilities.
  • Completed within the confines of the semester
  • Total at least 240 hours (if you plan on taking 3 credit hours) or 160 hours (if you plan on taking 0, 1, or 2 credit hours).

Your supervisor provides you with the following information on company letterhead:

  • 1st paragraph: Description of your current position and duties
  • 2nd paragraph: Description of your new “Special Project” and an acknowledgment that you will be enrolling in an internship course for academic credit
  • Confirmation from your supervisor that he/she will complete your performance evaluation
  • Supervisor’s contact info: Name, Title, Department, telephone #, email
  • Supervisor’s signature
Once you have the required letter from your supervisor, please report the internship experience in Handshake, along with your transcript

  • Student meets with Advising to discuss how the internship fits with their degree program
  • Student makes a decision on the number of credit hours requested.
  • Once the internship is approved, the student is enrolled in the appropriate class for their degree program. Class may be 16 weeks or 8 weeks in long semester (10 or 5 weeks in the summer semester)
  • Assignments are specified in the syllabus, and the course is Pass/Fail
  • If you are eligible for a zero semester credit hour internship and registration is completed during regular registration, there will be no tuition or fees charged for the course

  • Completed 12 hours of graduate management courses before registering for the internship class.
  • F1 students completed 2 long semesters, domestic students completed 1 long semester
  • GPA must be 3.0 or higher
  • Has not failed a prior CPT/internship course
  • Does not have an incomplete “I”
  • Is in good standing with the university
  • Note: Accounting students must complete 12+ credit hours of upper level ACCT courses (i.e. no introductory courses) – check with program advisor for specific classes that will count.

  • Internship experience: Related to your major and degree level to provide the best learning experience.
  • Employer: Registered business, does not have any red flags with UT Dallas. Must have an office location where the intern will work, not a home business.
  • Credit hours: 1-3 credit hours.
    • Students can earn up to 3 credit hours per program, if electives are available on degree program.
    • MS Business Analytics and MS Supply Chain Management only – internship is required
  • Hours to be worked:
    • > 80 hours for 1 credit hour
    • >160 hours for 2 credit hours
    • >240 hours for 3 credit hours
    • Note: Accounting students – >100 hours for each credit hour
  • Location: The employer must provide a safe office location, and is responsible for providing the necessary equipment for the role. Virtual/remote/home office working is not approved.
  • Start and end date:
    • The internship hours must be worked within the semester, and cannot be retroactive.
  • Supervisor: Internship must be supervised.

International students on F1-Visas must also meet the CPT requirements for work authorization to be approved.

  • Student meets with Program Director to discuss how the internship fits with their degree program.
  • Student makes a decision on number of credit hours requested.
  • Once the internship is approved by the Program Director, the student is enrolled in the appropriate class for their degree program. Class may be either 16 weeks or second 8 weeks in long semester (10 or 5 weeks in the summer semester).
  • Assignments are specified in the syllabus, and course is Pass/Fail.
  • Reneging on an offer (or “ghosting” after accepting an offer) is a direct breech of the JSOM Code of Ethics, and will result in failure of the course (credit and/or CPT).

Beginning Fall 2019, Zero semester credit hour internship option is available only if:

  • Internship is completed in Fall 2019 semester or later
  • Student is in degree program that requires an internship
  • Student has completed Professional Development MAS 6102 (includes CPT information)
  • Student has not already completed a previous internship for zero-credit or for 1-3 credits. (Only first internship can be taken for zero credit.)
  • Student has not already completed course that satisfies the internship requirement in their degree
  • For eligible F-1 students, a zero-credit internship course will count toward CPT.
  • If you are eligible for a zero semester credit hour internship and registration is completed during regular registration, there will be no tuition or fees charged for the course

  • Enrolled in Fast Track program.
  • BS and MS are in same discipline.
  • Enrolled as a current student in the summer after undergrad program completion.
  • Must demonstrate the MS knowledge to complete an advanced level internship
    • Completed 9 credit hours of Masters level courses during the undergrad program.
    • Must have a B or greater in the Masters level courses.
  • Requires a waiver for the reduced academic credit hours and to waive the long semester as MS requirement.

  • Students select which program the job role and responsibilities are most closely related to. They will register for and complete the internship course with this prefix.

  • Report the internship (experience) as soon as you receive the offer letter, preferably at least 2 weeks before the initial employment will end.
  • Plan for no gap in employment, I-20 work authorization must end and start on consecutive dates.
  • F1 students must register for a CPT session in each semester, and complete an internship course for at least 1 credit hour in each semester.

  • Occasionally the employer will request that the student stays longer or shortens the internship. For a date change within the reported internship semester, the student must add new documentation from the employer to the existing Handshake experience request, and a note in the Comments section about the date change.
  • If the end date is earlier, the number of hours worked during the internship must still exceed the minimum required for the registered course credit. Any concerns should be discussed with the Program Director.
  • For F-1 students, the I-20 work authorization must be updated by ISSO. The student sends an email to JSOMiCometForm@utdallas.edu to request a change to the I-20. If the revised end date is further in the future, the student must receive the valid I-20 before working any additional days.
  • Any requests for internship date changes should be sent to JSOMiCometForm@utdallas.edu

  • Signed offer letter on company letterhead which includes Name of Organization, Internship Position Title, Start Date, End Date, Hours Per Week, Wages/Hourly Rate($), Physical Work Location Address of Internship Assignment, Manager/Supervisor Information (Name/Title, Phone Number/Email Address), Detailed Job Description
  • Please Note: The detailed job description is a required document if not included in the offer letter
  • Any required information not included in the formal offer letter must be documented by the employer in a supplementary email and added in a screenshot
  • Unofficial transcript (can be downloaded from Galaxy)
  • Masters students who did not complete the MAS 6102 Professional Development course (or equivalent ACCT 6388) must upload the waiver approval form.
  • Handshake Experience request questions:

Earliest CPT employment start date: Thursday, August 8, 2019

Latest CPT employment end date for:

  • Continuing students: Sunday, January 12, 2020
  • Students graduating in December 2019: December 13, 2019

Earliest date to report an internship/experience: May 13, 2019

Latest date to report an internship/experience: October 16, 2019

Earliest CPT employment start date: Saturday, December 14, 2019

Latest CPT employment end date for:

  • Continuing students: Monday, May 25, 2020
  • Students graduating in May 2020: Friday, May 8, 2020

Earliest date to report an internship/experience: Monday, September 9, 2019

(Note: Internship course registration opens early November 2019, and CPT approval will be confirmed after course registration)

Latest date to report an internship/experience: Friday, March 18, 2020

Earliest CPT employment start date: Thursday, May 9, 2020

Latest CPT employment end date for:

  • Continuing students: Friday, August 16, 2020
  • Students graduating in August 2020: Wednesday, August 7, 2020

Earliest date to report an internship/experience: Monday, February 3, 2019

(Note: Internship course registration opens April 6, 2020, and CPT approval will be confirmed after course registration)

Latest date to report an internship/experience: Friday, June 26, 2020

  • Allow 7-10 days for approval processing, after all the documents have been submitted.
  • F1 students requesting CPT approval, must report a start date at least 7 days in the future. The I-20 must be issued for a start date in the future.
  • Be patient. If experience request status is “pending” the student should check for email messages from Handshake/University Career Center requesting missing documents or information. When the experience status is “being approved”, students should not follow up with the Program Director until at least 48 hours have passed or if the approval request has expired, as these progress requests slow down the processing. The Program Director will send the student an email indicating approved or declined.
  • This message can also be viewed on the “comments” tab in the experiences section in Handshake.

All F-1 students must complete CPT training offered by the ISSO office. For incoming MS JSOM students, this is embedded in the MAS 6102 Professional Development curriculum, but the student must attend that session. JSOM Undergrads should check the events calendar and register for a class.

Curricular Practical Training (CPT) is a structured educational program that combines classroom learning with productive work experience in a field related to a student’s academic program. CPT may be available to certain F-1 students.

ISSO will make determinations of CPT eligibility and has the discretion to authorize CPT where the proposed training satisfies both federal regulations and the UTD CPT program.

  • Lawfully enrolled fulltime in a US university for two consecutive long semesters immediately prior to the semester in which the CPT will take place. Must have completed at least one semester at UT Dallas.
  • Valid F-1 status at the time of the CPT application.
  • Currently enrolled in an internship class.
  • Good academic standing must be maintained.
  • Have not failed a previous CPT course.
  • No incomplete grades.
  • Has not completed degree requirements (ie has not graduated)

In addition to the internship approval above, the following applies to all F1 visa students.

  • The internship must meet the CPT Eligibility requirements http://www.utdallas.edu/isso/cpt/
    • Must complete two long semesters
  • Students must receive CPT authorization before starting employment.
  • Students can only work on one experience per semester – ie internship or on-campus or volunteer.
  • For the CPT approval to be processed and the ISSO to issue the work authorization document, the following information must be included when the internship is reported.
    • Start and end date – internship must start after the end of the prior semester and before the end of the internship semester. The start date must be after the I-20 is issued.
    • See check list above for all required information.
  • Note: Student is limited to 3 semesters of internships per degree program. If more than 364 days of full-time CPT at any degree level, student will become ineligible for OPT. Student should use Full-Time CPT calculator to check this. (Full-Time CPT is more than 20 hours per week).
  • Questions about Reduced Enrollment should be directed to ISSO.

F1 students must register for a CPT session in each semester, even if the internship is extended to the next semester, and complete an internship course in each semester. (May be eligible for Zero “0” credit for the first semester. In each subsequent semester must be registered for at least 1 credit hour).

  • Request the internship in Handshake, including all the requested documents.
  • Wait for the email from the Program Director that says to register for the internship course, and then complete the internship course registration as soon as possible.
  • When the course registration has been confirmed, the CPT eform (iComet) will be submitted for you. The I-20 process will not start until ISSO receives this form.
  • Ensure all information in Handshake is accurate, and respond promptly to any requests for additional information or clarification.
    • If your start date in Handshake is in the past, the I-20 cannot be issued. Contact your employer and submit documentation to Handshake with an updated start date. This can be in an email.
  • ISSO will check CPT eligibility, and if approved, will issue the I-20 work authorization
  • ISSO office will issue an I-20 for the internship duration that is employer-specific and date-specific. A $100 Practical Training Fee will be assess when the CPT is processed.
  • The ISSO office will advise the student on the process should they need to apply for a SSN, and will issue a letter to take to the Social Security Office.

  • Internship start or end date change: Update approved Handshake experience by adding documentation for the date change. Add a note in the comments section with the new date. Send an email to JSOMiCometForm@utdallas.edu to request a CPT I-20 update.
  • Change to employer’s or physical work address: Add documentation to the approved Handshake experience. Add a note in the comments section indicating the new address. Send an email to JSOMiCometForm@utdallas.edu to request a CPT I-20
  • Change to number of hours worked per week. F/T CPT is 21 hours or more. P/T CPT is 20 hours or less. If the number of hours you are working changes, then your CPT record of F/T or P/T CPT may need to be updated. Upload supporting documentation into Handshake experience. Send an email to JSOMiCometForm@utdallas.edu to request a CPT F/T or P/T change

  • Summer internships are most common and can be in any US location. During Fall and Spring internships, the F-1 students must maintain their immigration status if the internship is not in the DFW area. This may require “reduced” enrollment. Contact ISSO for answers to specific questions about exception for full–time enrollment
  • Please note the following:
    • New and Continuing Students:
      • Must be enrolled in full-time or have an exception for full-time enrollment by Census Day of the current semester
    • Full time enrollment for graduate students is 9 credit hours
    • Full time enrollment for undergraduate students is 12 credit hours
    • You may only enroll in one online course – the remaining credit hours must be face to face
    • Graduating Students:
      • May enroll in only the courses required to complete degree requirement. At least one course in the last full semester must be face to face
      • F-1 students must apply for graduation by the Immigration deadline (earlier than the University deadline) or risk losing their immigration status.
      • Consult with ISSO for specific dates
  • For details or how to request an exception, refer to https://utdallas.edu/isso/enroll-reduced/. Contact ISSO at SSB 3.4, ISSOCurrent@utdallas.edu or 972-883-4189

Internships can be paid or unpaid. We expect employers to comply with the Department of Labor guidelines regarding pay for internship experiences.

Yes. CPT authorization is required for F-1 students even where the internship is unpaid. Engaging in unpaid activities that would constitute ‘employment’ under labor laws would be considered ‘employed’.

  • Read the job description, and check that it clearly aligns with your degree program content and level. If in doubt, talk to your program manager.
  • You must be a student in good standing and meet all the other internship program requirements. If you have questions about eligibility talk to a consultant in the Career Management Center.
  • Your internship will be reviewed, any questions resolved, and when approved, you will be able to sign up for the internship course.

If you are eligible for a zero semester credit hour internship and registration is completed during regular registration, there will be no tuition or fees charged for the course

The first step is to understand why. Then you can address a concern, or move forward with a search for another internship.

  • You should let the Career Management Center know and discuss the implications with a consultant.
  • If you have been signed up for the Internship Course, remember to cancel this registration.

You must let the Career Management Center know and discuss the implications with a consultant.

This is the time to seek advice before making any decisions or taking action that may impact you or the university. If you experience any problems with your internship or employer, contact the CMC immediately.

If you are a domestic student, you may report just one semester, but continue to work for longer.

Update your Handshake experience with the details from the employer. If your internship is significantly shortened, talk to your Program Director. If you are an F-1 student, request a change to your I-20 by emailing JSOMiCometForm@utdallas.edu

Update your Handshake experience with the details from the employer. If your internship is significantly shortened, talk to your Program Director. If you are an F-1 student, request a change to your I-20 by emailing JSOMiCometForm@utdallas.edu

No. You must first enroll at UT Dallas for two long semesters before you are eligible to apply for CPT.

No, CPT work authorization is for the USA only. If you receive an offer for another country, you will need work authorization for that country, either as a local citizen or by applying through the employer. If you leave the US, remember to let ISSO know.

  • The employer will decide the hours. It may vary from week to week. It may include overtime at the employer’s discretion. There is no upper limit, but we advise students not to overextend themselves – leave enough time to excel both at the internship and in class commitments.
  • F1 students should keep track of the hours as they monitor the number of days they have worked on CPT. 20 hours or less per week is considered part-time CPT, and 21 or more is full-time CPT.

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