Internships


What is an internship?

An internship is an experiential learning opportunity to gain professional experience and to apply academic learning within a practical setting. It is also a long interview. The employer has several weeks to review the quality of your work and to determine your cultural fit.

Why complete an internship?

  • Solidify your career interests and career path
  • Increase professional connections
  • Develop technical skills
  • Receive academic credit
  • Enhance your resume

UT Dallas Resources

JSOM Resources

Fundamentals of the internship search

Learn about job or internship search fundamentals in Business Communications or Professional Development courses offered exclusively to JSOM students

  • Create a targeted resume and outline for a customized cover letter
  • Refine your LinkedIn Profile and other social media
  • Practice an engaging introduction to use when meeting people
  • Research roles, internship programs and employers
  • Learn about timing of recruitment for specific employers, and their preferred method of sourcing candidates
  • Build a strong network in person through events and reach out
  • Learn how to interview effectively, and practice
  • Apply for positions

  • Hands-on experiential learning, applying your academic knowledge in the workplace
  • A supervisor who also acts as a mentor, committed to see you succeed
  • An opportunity to learn about the company leadership and company culture
  • An environment where you are both challenged to learn and supported during the journey
  • Professional development of soft skills in addition to technical
  • A safe work environment at the employer’s office, and the equipment required for you to do the job (Home office and remote working are not approved)

  • When you accept the offer, you are making a commitment to the employer. They are counting on you joining their team.
  • Be professional at all times
  • Arrive on time, understand your role in meetings, on calls, in teams, etc. If unsure, ask.
  • Seek and be open to feedback that will help you improve and succeed

  • Respect and adhere to the JSOM Code of Ethics/li>
  • While at an employer’s location, you are an ambassador for the University, and your actions should reflect this/li>
  • Raise any concerns promptly. Seek advice before addressing a difficult conversation./li>
  • Should your internship end prematurely, let the Career Management Center staff know so that any impact can be addressed appropriately

  • Check out advice on recognizing red flags
  • Report any suspicious communications to the Career Management Center for further investigation

  • Completed 24 hours of undergraduate courses, with a minimum of 6 at UTDallas, before registering for the internship class
  • GPA must be 2.0 or higher
  • Has not failed a prior CPT/internship course
  • Is in good standing with the university
  • Note: Accounting students must complete 12+ credit hours of upper level ACCT courses with a 3.0 GPA – check with program advisor for specific classes that will count

  • Internship experience: Related to your major and degree level to provide the best learning experience.
  • Employer: Registered business, does not have any red flags with UTD. Must have an office location where the intern will work – not a home business or remote working.
  • Credit hours: 0, 1, 2 or 3 credit hours.
    • Students can earn up to 6 credit hours per program, if electives are available on degree program.
  • Hours to be worked:
    • >160 hours for 0, 1, 2 credit hours.
    • >240 hours for 3 credit hours.
    • Note: Accounting students – >100 hours for each credit hour.
  • Location: The employer must provide a safe office location, and is responsible for providing the necessary equipment for the role. Virtual/remote/home office working is not approved.
  • Start and end date:
    • The internship hours must be worked within the semester, and cannot be retroactive.
  • Supervisor: Internship must be supervised.
  • Payment: Must be through employer’s payroll (W2). Independent contractor (1099) or cash will not be approved

International students on F1-Visas must also meet the CPT requirements for work authorization to be approved.

If you have been in your current position for more than six months, your supervisor must carve out a “Special Project” for you.

This project must be:

  • Related to your major
  • In addition to your current job responsibilities.
  • Completed within the confines of the semester
  • Total at least 240 hours (if you plan on taking 3 credit hours) or 160 hours (if you plan on taking 0, 1, or 2 credit hours).

Your supervisor provides you with the following information on company letterhead:

  • 1st paragraph: Description of your current position and duties
  • 2nd paragraph: Description of your new “Special Project” and an acknowledgment that you will be enrolling in an internship course for academic credit
  • Confirmation from your supervisor that he/she will complete your performance evaluation
  • Supervisor’s contact info: Name, Title, Department, telephone #, email
  • Supervisor’s signature
Once you have the required letter from your supervisor, please using the link provided

  • Student meets with Advising to discuss how the internship fits with their degree program
  • Student makes a decision on number of credit hours requested.
  • Once the internship is approved, the student is enrolled in the appropriate class for their degree program. Class may be 16 weeks or 8 weeks in long semester (10 or 5 weeks in the summer semester)
  • Assignments are specified in the syllabus, and course is Pass/Fail

  • Completed 12 hours of graduate management courses before registering for the internship class.
  • F1 students completed 2 long semesters, domestic students completed 1 long semester
  • GPA must be 3.0 or higher
  • Has not failed a prior CPT/internship course
  • Is in good standing with the university
  • Note: Accounting students must complete 12+ credit hours of upper level ACCT courses – check with program advisor for specific classes that will count

  • Internship experience: Related to your major and degree level to provide the best learning experience.
  • Employer: Registered business, does not have any red flags with UTDallas. Must have an office location where the intern will work, not a home business.
  • Credit hours: 1-3 credit hours.
    • Students can earn up to 3 credit hours per program, if electives are available on degree program.
    • MS Business Analytics only – internship is required
  • Hours to be worked:
    • > 80 hours for 1 credit hour
    • >160 hours for 2 credit hours
    • >240 hours for 3 credit hours
    • Note: Accounting students – >100 hours for each credit hour
  • Location: The employer must provide a safe office location, and is responsible for providing the necessary equipment for the role. Virtual/remote/home office working is not approved.
  • Start and end date:
    • The internship hours must be worked within the semester, and cannot be retroactive.
  • Supervisor: Internship must be supervised.
  • Payment: Must be through employer’s payroll (W2). Independent contractor (1099) or cash will not be approved.

International students on F1-Visas must also meet the CPT requirements for work authorization to be approved.

  • Student meets with Program Director to discuss how the internship fits with their degree program.
  • Student makes a decision on number of credit hours requested.
  • Once the internship is approved, the student is enrolled in the appropriate class for their degree program. Class may be 16 weeks or 8 weeks in long semester (10 or 5 weeks in the summer semester).
  • Assignments are specified in the syllabus, and course is Pass/Fail.
  • Reneging on an offer (or “ghosting” after accepting an offer) is a direct breech of the JSOM Code of Ethics, and will result in failure of the course (credit and/or CPT).

  • Enrolled in Fast Track program.
  • BS and MS are in same discipline.
  • Enrolled as a current student in the summer after undergrad program completion.
  • Must demonstrate the MS knowledge to complete an advanced level internship
    • Completed 9 credit hours of Masters level courses during the undergrad program.
    • Must have a B or greater in the Masters level courses.
  • Requires a waiver for the reduced academic credit hours and to waive the long semester as MS requirement.

  • Students select which program the job role and responsibilities are most closely related to. They will register for and complete the internship course with this prefix.

  • Report the internship (experience) as soon as you receive the offer letter, preferably at least 2 weeks before the initial employment will end.
  • Plan for no gap in employment, I-20 work authorization must end and start on consecutive dates.
  • F1 students must register for a CPT session in each semester, and complete an internship course for at least 1 credit hour in each semester.

  • Retain the job description from your application or interview. Screen shot should show the official site.
  • When you receive the internship offer letter, check for completeness before accepting.
  • When you accept the offer, you have made a commitment to the employer. Be sure this is the internship you want – you will only report one internship. (no substitutions). Refer to the JSOM Code of Ethics for expectations of professional behavior when interviewing and accepting offers, and consequences.
  • Determine the appropriate number of credit hours for the internship based on degree plan, number of hours of work, and plan for additional internships in the future. (Discuss with your academic advisor).
  • Once the offer has been accepted, report the internship in “hireJSOM powered by Handshake” as an “experience”. (Career Center drop down -> Experiences -> Request an Experience).

  • You will be asked to upload the following documents:
    • The offer letter must include the following information:
      • The employer/company name.
      • A specific start date (mm/dd/yyyy).
      • A specific end date (mm/dd/yyyy).
      • A job title.
      • A physical work site address where you will conduct your job.
      • Number of hours to be worked per week.
      • Letter must be signed by employer
  • The job description (must be detailed – skills, technology tools, tasks, projects, a learning experience).
  • Transcript (request an unofficial transcript through Galaxy).
  • Masters students who did not complete the MAS 6102 course must upload the waiver approval form.
  • Students are required to complete the Release Indemnification Form – this is on Handshake when you report the experience. Download, complete, sign and upload, renaming it as “completed release form”.

  • The offer letter information is reviewed for completeness, along with employer details and compliance with UTDallas requirements.
  • The student’s eligibility is confirmed.
  • The job description is reviewed for alignment with the degree program.
  • Once confirmed, the student will request to enroll in the appropriate internship course.
  • F1 students must also request and receive CPT approval if working in the USA (next step).
  • For students accepting internships abroad, the approval will be forwarded to Education Abroad (Jindal Abroad) office.

Note: The status of the request will show in “hireJSOM powered by Handshake” in the Experiences tab. There is no need to send an email to check status. Students should respond promptly for requests for additional information or to complete next steps.

  • Pending – approval has not started – the student may be asked for missing information
  • Being reviewed – it is in the approval routing process
  • Declined – the student receives an email to explain why, and if there are any steps to address this.
  • Ongoing – CPT approval process is waiting for a response from the student
  • Approved

Appeals and exception requests are reviewed by the Assistant Dean, CMC.

Timeline
Event Date
Earliest CPT employment start date: Saturday, August 4, 2018
Latest CPT employment end date for:
  • Continuing students:
  • Students graduating in Fall 2018:

  • Sunday, Jan. 13, 2019
  • Monday, Dec. 17, 2018
Earliest date to report an internship/experience: Monday, July 16, 2018
Latest date to report an internship/experience: Monday, Oct. 15, 2018

All F-1 students must complete CPT training offered by the ISSO office. For incoming MS JSOM students, this is embedded in the MAS 6102 Professional Development curriculum, but the student must attend that session. JSOM Undergrads should check the events calendar and register for a class.

Curricular Practical Training (CPT) is a structured educational program which combines classroom learning with productive work experience in a field related to a student’s academic program. CPT may be available to certain F-1 students.

ISSO will make determinations of CPT eligibility and has the discretion to authorize CPT where the proposed training satisfies both federal regulations and the UTD CPT program.

  • Lawfully enrolled fulltime in a US university for two consecutive long semesters immediately prior to the semester in which the CPT will take place. Must have completed at least one semester at UT Dallas.
  • Valid F-1 status at the time of the CPT application.
  • Currently enrolled in an internship class.
  • Good academic standing must be maintained.
  • Have not failed a previous CPT course.
  • No incomplete grades.
  • Has not completed degree requirements (ie has not graduated)

In addition to the internship approval above, the following applies to all F1 visa students.

  • The internship must meet the CPT Eligibility requirements http://www.utdallas.edu/isso/cpt/
    • Must complete two long semesters
  • Students must receive CPT authorization before starting employment.
  • Students can only work on one experience per semester – ie internship or on-campus or volunteer.
  • For the CPT approval to be processed and the ISSO to issue the work authorization document, the following information must be included when the internship is reported.
    • Start and end date – internship must start after the end of the prior semester and before the end of the internship semester. The start date must be after the I-20 is issued.
    • See check list above for all required information.
  • Note: Student is limited to 3 semesters of internships per degree program. If more than 364 days of full-time CPT at any degree level, student will become ineligible for OPT. Student should use Full-Time CPT calculator to check this. (Full-Time CPT is more than 20 hours per week).
  • Questions about Reduced Enrollment should be directed to ISSO.

F1 students must register for a CPT session in each semester, even if the internship is extended, and complete an internship course for at least 1 credit hour in each semester.

  • Report the internship in Handshake, including all the requested documents.
  • Wait for the email from the Program Director that says to register for the internship course.
  • After the Program Director has reviewed the internship approval request, it will be forwarded to the ISSO.
  • Receive an email from ISSO to complete a request for CPT approval. Complete the e-form, and submit. This initiates the formal process.
  • ISSO will check CPT eligibility, and if approved, will issue the I-20 work authorization
  • ISSO office will issue an I-20 for the internship duration that is employer-specific and date-specific. A $100 Practical Training Fee will be assess when the CPT is processed.
  • The ISSO office will advise the student on the process should they need to apply for a SSN.

Internships can be paid or unpaid. We expect employers to comply with the Department of Labor guidelines regarding pay for internship experiences.

Yes. CPT authorization is required for F-1 students even where the internship is unpaid. Engaging in unpaid activities that would constitute ‘employment’ under labor laws would be considered ‘employed’.

  • Read the job description, and check that it clearly aligns with your degree program content and level. If in doubt, talk to your program manager.
  • You must be a student in good standing, and meet all the other internship program requirements. If you have questions about eligibility talk to a consultant in the Career Management Center.
  • Your internship will be reviewed, any questions resolved, and when approved, you will be able to sign up for the internship course.

The first step is to understand why. Then you can address a concern, or move forward with a search for another internship.

  • You should let the Career Management Center know and discuss the implications with a consultant.
  • If you have been signed up for the Internship Course, remember to cancel this registration.

You must let the Career Management Center know and discuss the implications with a consultant.

This is the time to seek advice before making any decisions or taking action that may impact you or the university. If you experience any problems with your internship or employer, contact the CMC immediately.

If you are a domestic student, you may report just one semester, but continue to work for longer.

Yes. If you are an F-1 student, CPT requires you to obtain a new I-20 for each semester, and to complete a course for each semester for at least 1 credit hour.

No. You must first enroll at UTDallas for two long semesters before you are eligible to apply for CPT.

No, CPT work authorization is for the USA only. If you receive an offer for another country, you will need work authorization for that country, either as a local citizen or by applying through the employer. If you leave the US, remember to let ISSO know.

  • The employer will decide the hours. It may vary from week to week. It may include overtime at the employer’s discretion. There is no upper limit, but we advise students not to over extend themselves – leave enough time to excel both at the internship and in class commitments.
  • F1 students should keep track of the hours as they monitor the number of days they have worked on CPT. 20 hours or less per week is considered part-time CPT, and 21 or more is full-time CPT.