Internships


What is an internship?

An internship is an experiential learning opportunity to gain professional experience and to apply academic learning within a practical setting. It is also a long interview. The employer has several weeks to review the quality of your work and to determine your cultural fit.

Why complete an internship?

  • Solidify your career interests and career path
  • Increase professional connections
  • Develop technical skills
  • Receive academic credit
  • Enhance your resume

  • Eligibility and Process
  • Finding an Internship
  • Academic Credit
  • International Students
  • Special Project and Existing Job
  • How to Report an Internship

Eligibility

  • Be registered and currently enrolled in a UT Dallas academic, degree-seeking program with a declared major.
  • Be in good academic standing (2.0 cumulative GPA for undergraduate students and 3.0 cumulative GPA for graduate students.)
  • Have completed at least one semester at UT Dallas. In addition, undergraduate students must have at least 24 hours completed (including transfer hours) and graduate students must have at least 6 hours completed. (You may begin the internship process if you anticipate being eligible the following semester.)
  • Meet any additional requirements or conditions imposed by your academic department or school.
  • Students in the Erik Jonsson School of Engineering and Computer Science must contact the IPP office for internships and do not need to complete the Career Center’s internship process.

PLEASE NOTE:

Graduate students are not eligible for an internship in the same semester they are working as a Teaching Assistant or a Research Assistant.

Process

  1. HIREJSOM

  2. ORIENTATION

    • U.S. Citizens and Permanent Residents: Complete the Online Internship Information Session.
      1. Log in your eLearning account
      2. Check under “My Organizations” section
      3. Find “Internship Seminar” and click on it
        • If the seminar is not visible, email (using your utdallas.edu address) the UTD Internship Program and provide your Net ID with your request to register.
      4. On the next window, download the internship seminar handout from Item #1 and download the handout related to your school from Item #2
      5. Acknowledge that you completed the previous step by clicking on the prompt
      6. Complete presentation and the quiz following it. It should take approximately 30 minutes
      7. Lastly, complete the digital Student Agreement Form and submit it. You must agree to abide by the policies outlined on the Student Agreement form, otherwise your form will be considered incomplete and you will not be able to participate in the Internship Program.
    • Students on an F-1 Visa: Complete a CPT Information Session.
      1. Log in to your eLearning account
      2. Check under “My Organizations” section
      3. Find “CPT Seminar” and click on it
      4. On the next window:
        • Download the internship seminar handout from Item #1
        • Download the handout related to your school from Item #2
      5. Acknowledge that you completed the previous step by clicking on the prompt
      6. You will complete:
        • Module 1 and the quiz following it
        • Module 2 and the quiz following it
        • You MUST complete both sets of the quizzes and earn 100% on each before you can access the Student Agreement Form. The total time should take approximately 45 minutes
      7. Lastly, complete the digital Student Agreement Form and submit it. You must agree to abide by the policies outlined on the Student Agreement form, otherwise your form will be considered incomplete and you will not be able to participate in the Internship Program
    • After you have completed the appropriate orientation and submitted your Student Agreement Form, an Internship Coordinator will send you an email to confirm your eligibility for internships and update your HireJSOM account to view internships.
  3. REPORT

    • Once you have accepted an internship, report it in HireJSOM by clicking on the “Report an Internship” link.
  4. APPOINTMENT

    • Your Internship Coordinator will contact you to schedule an appointment to complete the process, including the registration for academic credit or transcript notation and any additional required paperwork.

PLEASE NOTE:

Completing the process and meeting the requirements for the internship program does not guarantee an internship. Employers make the final hiring decisions.

Finding an Internship

Searching for and obtaining an appropriate internship may not be a quick process. We encourage you to begin searching for internships at least one full semester in advance of when you would like to start. You are encouraged to utilize as many resources as possible in searching for an appropriate internship position.

  • HireJSOM
  • Other Resources, including but not limited to Indeed, LinkedIn, company websites

HireJSOM, hosted by the JSOM Career Management Center, is one place for you to search for internship positions. We work with many employers to post a variety of positions for students in all JSOM majors.

Students will only have access to internships in HireJSOM after attending an Internship or CPT Information Session. To search for internships in HireJSOM.

  • Log in to your HireJSOM account
  • Scroll over to the “Opportunities” tab on the menu bar
  • Select Internship/Co-op Jobs
  • You will see a list of internship opportunities
  • Click on the Job ID and read the job description and qualifications carefully
  • Submit your resume ONLY to those positions for which you are ELIGIBLE, QUALIFIED, and HAVE AN INTEREST. There may be internships that you are eligible and qualified to apply for, but are of no interest to you.

Remember, you MUST report your internship in HireJSOM when you have accepted a position. If you have received an internship offer but have never attended an Internship or CPT Information Session, please contact us immediately to find out the next steps.

Academic Credit

You have the option to pursue academic credit for an internship. Internship Coordinators can help you determine the process for getting academic credit through your major or department. If you are not eligible for credit or are not interested in this option, getting a transcript notation is another way to have an internship officially recognized by the university.

Please note:
International students on an F-1 visa are required to be enrolled for internship credit to gain approval for Curricular Practical Training (CPT). Please see the International Students section of this website for more information.

Academic Credit

If interested in obtaining academic credit for an internship you must pursue this option in advance of beginning the internship. Internships may be taken for upper-level or general elective credit depending on your degree program requirements. When you attend an Internship or CPT Information Session, you will be given information on the requirements and the process for getting internship credit approved through your major or school.

Be sure to read your course syllabus for details on assignments.

Transcript Notation

If you are not eligible or not interested in obtaining academic credit for an internship you may opt instead for a transcript notation. A transcript notation is an official note on the UT Dallas transcript that shows an internship was completed. Getting a transcript notation is a simple process with many valuable outcomes. These include:

  • Receive official university recognition for your internship.
  • Employers, graduate, and professional schools will know that your completed internship was supported by the university.
  • The university can advocate for you if there are any problems at the internship site.

If interested in having a transcript notation for an internship experience you must complete all steps as described in Eligibility and Process, a short reflection paper, and internship evaluations at the end of the semester. The Internship Coordinator will have you complete a brief form to request the notation.

International Students

Curricular Practical Training (CPT) is a structured educational program which combines classroom learning with productive work experience in a field related to a student’s academic program. CPT is available to F-1 students who have been lawfully enrolled on a full-time basis in a U.S. university for at least one academic year. The work experience must be integral to your established curriculum.

Completion of the CPT Information Session is REQUIRED for those seeking to participate in an internship. You will need to complete this session prior to meeting with an Internship Coordinator.

Current CPT Sample Letter is found by logging in your HireJSom > Resource Library > Career Center Internship Forms folder.

Please review the frequently asked questions below and the ISSO website.

IT IS UNETHICAL TO CONTINUE TO INTERVIEW FOR POSITIONS ONCE YOU HAVE ACCEPTED AN ASSIGNMENT (whether paid or unpaid).

Special Project

Working Professionals Requesting Internship Credit

Students that are working in a professional role within their area of study may request to complete a special project outside their normal responsibilities to fulfill the JSOM degree internship requirement. There are two internship credit options available for working professionals.

Option 1: Special Project

The first step is for the student to meet with the manager/supervisor to discuss project ideas and then share the ideas with the program director for approval. The Program Director evaluates the project based on program relevancy, new skill development and number of hours to complete and approves the project. Students requesting the zero, one or two credit options are required to complete 160+ hours of work; the three-credit course requires 240+ hours of work. The student would then report the internship onto hireJSOM for processing and approval.

Option 2: New Position or Responsibilities

If the student is moving into a new area of responsibility with his/her current employer, a statement from the supervisor that details the new role and changes in responsibilities is required. The student will report the job description for the new position onto hireJSOM and the Program Director will review and approve. The position and responsibilities are reviewed for program relevancy, skill development and number of work hours. Students requesting the zero, one or two credit options are required to complete 160+ hours of work; the three-credit course requires 240+ hours of work.

Existing Job

Guidelines for non-accounting Internship Credit for Undergraduate Students in JSOM

All students must be registered in the hireJSOM database system.

Students must have 2.0 GPA and at least one semester completed at UT Dallas. Students may receive 1-3 credit hours of elective credit(s) in total. All students have the responsibility to check with JSOM Academic Advising office whether the internship course fits individual academic program requirements.

Students may also enroll in the “ZERO-credit” hour internship course when they need to satisfy the experiential requirement for the major. Student should consult with their program director for more information on the semester credit hour versus “zero-credit” option.

Students already employed wishing to utilize the Internship class as an elective will need to partake in accelerated skills development, work site study or research. The approving university officials should be able to confirm that specific new learning and skills development will take place at the appropriate degree level. The Student must report this special project via hireJSOM Report an Internship link for instructor’s approval before course registration.

Options

  1. Special Project Plan or Research outline (one page) must be uploaded to “Report an Internship” section of the hireJSOM identifying the scope of the research or study planned, an estimate of hours that will be dedicated to the project and a validation signature by the employment supervisor.

    Dedicated Project Hours minimums will apply:

    • 240 hours minimum – 3 credit hours
    • 160 hours minimum – 0, 1, or 2 credit hours
  2. For students moving into an entirely new area of responsibility with an existing employer, the student must submit a statement from the supervisor stating the student is taking on a new role with new responsibilities and identify how the position will change by providing the duties for the current position and by providing the job description for the new position.

Requirements

  1. Complete an Internship Seminar and submit the Student Agreement Form via eLearning.
  2. The work site supervisor must agree to an on-site employment meeting to discuss the student’s progress.
  3. The student must complete required assignments. The supervisor and the student must also complete end of the semester evaluations. Please review syllabus with your supervisor so they also understand the internship course expectations.

Questions? Contact Mohammed Rahman, Associate Director, Internship Program, UT Dallas Career Center (972) 883-2943 or mohammed.rahman@utdallas.edu or your Program Directors.

How to Report an Internship

Internships are a great way to apply what you have learned in the classroom to a practical work experience related to your academic and/or career goals. JSOM undergraduates are required to complete an internship prior to graduation. You can search for internships on hireJSOM after completing the eLearning Internship Seminar, which can be found under My Organizations in eLearning. After you have secured your internship, report it to the Career Center. The following steps outline how to report an internship.

    jsom cmc reporting internship step 1
  1. Log in to your hireJSOM account
  2. Under I want to… on the left hand menu bar, look for Report an Internship. Click on the link to open a new form for reporting your internship.

    If there is no link your account, then you need to complete the required Internship Seminar on eLearning.
  3. If you applied for your internship through hireJSOM, you should see the Internship and Job ID listed under My Jobs. You can select the job and most of the required information will be pre-populated for you.

    If you do not see the internship listed, click on the Other tab and enter the Organization Name, Internship Title and click the Save button. jsom cmc reporting internship step 2
  4. Complete the required fields in the Timeline Information and Work Information sections.
  5. In the Internship Information section, for the field labeled “How would you like to process this Internship?” Select Academic Credit. Then enter the number of credit hours desired, ranging from 0-3.
  6. In the Documentation section, upload your offer letter AND job description. Only one file can be uploaded, so you will need to combine the two documents into one .pdf file before uploading.

Note: We strongly recommend that you confirm all the required information is included in the offer letter; if anything is missing, you will need to request it from the employer. You may go ahead and report the internship and then forward any missing information, once received, to your Career Consultant (utdinterns@utdallas.edu). After you have reported your internship, you will receive an acknowledgement from your Career Consultant and request to set up an in-person meeting. Phone meetings are also available.

Additional Helpful Information

Deadlines and Extensions

Dates for reporting internships and registering for the Internship Seminar are posted for each semester on the Internships page on the UTD Career Center website. Your Career Consultant processes internships as quickly as possible. Please note that as the registration deadline approaches, the normal turnaround for processing requests may be extended. For that reason, we strongly recommend that you report an internship immediately after you accept it and allow at least 1-2 weeks for processing prior to the start date of your internship. International Students should be aware that additional paperwork will be required to obtain their I-20 permit and should begin the process as early as possible.

If your internship is being extended into the next semester, report it at least 5 working days before the internship ends and the new one begins.

CPT Offer Letters

CPT is available to F-1 students who have been lawfully enrolled on a full time basis in a U.S. university for at least one academic year. The work experience must be integral to your established curriculum. Sample offer letters for CPT Internships are available on hireJSOM in the Resource Library. Answers to frequently asked questions regarding CPT can be found on the ISSO’s website.

Academic Credit

You may receive up to 3 hours of academic credit for your internship based on the number of hours you work. There are several factors that may impact how many credit hours you choose. Please consult with your academic advisor on your specific situation.

Special Projects

If you are currently working, your supervisor may design a special project that will fulfill your internship requirement. To be approved, your supervisor will need to provide written documentation including your current role, length of time in that role, the project title, learning outcomes of project, your responsibilities, a project timeline and the total number of hours required. The minimum number of internship hours (160 hours for 0-2 credits, 240 hours for 3 credits) must be fulfilled within the semester of your internship.

Need Help?

Most internship questions can be quickly answered by referencing the Internship FAQ page on the Career Center website. If you have specific questions about your situation, Career Center Career Consultants are available at the JSOM Career Management Center Monday and Wednesday from 1:30 – 3:30 pm. Or, you can contact your internship advisor directly for a meeting. Internship Contact information is available here.

You may also send general questions to UTDInterns@utdallas.edu.

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